1. Attendance

Minutes: Present:  Carol Vallencourt, District No. 1; Carol Studdard, District No. 2; Charles Van Zant, Jr., District No. 3; Wayne Bolla, District No. 4; and Lisa Graham, District No. 5.  Superintendent Owens was also present.  

Superintendent

2. C-1 Minutes of workshop on July 10, 2008; student disciplinary hearings and regular meeting on July 17, 2008; and special meeting on July 28, 2008.

Attachment: Jul1008.pdf
Attachment: Jul1708.pdf
Attachment: Jul1708Disc.pdf (Confidential Item)
Attachment: Jul2808.pdf

Deputy Superintendent

3. C-2 Amendments to the 2008-2009 Staff Allocations

Attachment: Allocation Summary - Current2.pdf

4. C-3 Advertise Adoption of CCSB Policy 6GX-10-1.11 Social Security Numbers

Attachment: CCSB Policy 1.11 Social Security Numbers - Advertise 08-21-08.pdf

5. C-4 Advertise Amendments to CCSB Policy 6GX-10-4.50 Animals in the School Environment (Formerly: Biological Experimentation)

Attachment: CCSB Policy 4.50 Animals in the School Environment - 08-21-08.pdf

6. C-5 Advertise amendments to the Student Progression Plan for 2008-2009

Attachment: BOARD BACKUP-AUGUST AGENDA.pdf

Human Resources

7. C-6 Personnel Consent Agenda

Attachment: Personnel Consent Agenda 8-21-08.pdf

8. C-7 Student Teaching Affiliation Agreement Between Grand Canyon University and School District of Clay County.

Attachment: Grand Canyon University.pdf

9. C-8 Ratify the 2008-2009 Contract Amendment between the Clay County Education Association and the School District of Clay County

Attachment: 2008-2009 CCEA RATIFICATION DOCUMENT.pdf

10. C-9 2008-2009 Administrative/Managerial/Supervisory/Confidential Salary Schedule

Attachment: 2008-2009 Administrative, Miscellaneous,Travel Salary Schedule.pdf

Instruction

11. C-10 2008-2009 Admissions and Placement Manual included as School Board Policy.

Attachment: Table of Contents Admissions and Placement Manual 08-09.pdf

12. C-11 Contracting for Interpreter (Sign-Language) services school year 2008-2009.

Attachment: Sign Language Interpreters Contract.pdf

13. C-12 Amend the Department of Children and Families (DCF) contract to be served by the Multi-agency Network for Students with Emotional/Behavioral Disabilities (SEDNET) Grant for July 1, 2008 to June 30, 2009.

Attachment: Department of Children Families Amendment.pdf

14. C-13 Extension of the current Policies and Procedures for the Provision of Specially Designed Instruction and Related Services for Exceptional Students (SP&P).

Attachment: Policies and Procedues S P and P 2008 2009.pdf

15. C-14 Co-Enrollee list for July 2008

Attachment: Co-Enrollee list for July 2008.pdf (Confidential Item)

16. C-15 Consultant Services for Cecelia L. Hale, ED.D

17. C-16 Contract between the School Board of Clay County and the Clay County Health Department regarding Full Service Schools

Attachment: FSS Standard Contract SchHealth.pdf
Attachment: FSS Att 1.pdf
Attachment: FSS Att 2.pdf
Attachment: FSS att 3.pdf
Attachment: FSS att 4.pdf

18. C-17 Memorandum of Agreement between the School Board of Clay County and the Baker County Health Department regarding the Baker County Mobile Dental Bus

Attachment: Dental Van.pdf
Attachment: Dental Attach 1.pdf
Attachment: Dental Attach 2.pdf
Attachment: Dental Van Bussing Permission Slip.pdf

19. C-18 Interagency Agreement between the School Board of Clay County and the Young Men's Christian Association of Florida's First Coast, Inc. regarding Take Stock in Children

Attachment: YMCA.pdf

20. C-19 Receive for information the State approved District K-12 Reading Plan.

Attachment: Reading Plan 0809 (Narrative-final).pdf
Attachment: Organizational Chart 2008-2009.pdf
Attachment: Materials Chart K-3 0809.pdf
Attachment: Materials Chart 4-6 0809.pdf
Attachment: Instructional Decision Guidelines 2008-2009 final.pdf
Attachment: Chart D1 - Elementary 0809.pdf

Business Affairs

21. C-20 Keystone Heights High School to obtain a Certificate of Insurance for Fireworks at their Pow Wow on Thursday, November 13, 2008

Attachment: KHHS20080806084155239.pdf

22. C-21 Warrants and Vouchers for JULY, 2008

Attachment: Warrants and Vouchers July, 2008.pdf

23. C-22 Write of NSF Checks at Keystone Heights Elementary School

24. C-23 Monthly Property Report - July, 2008 - Furniture/Equipment

Attachment: Furniture-Equipment Report-July, 08.pdf

25. C-24 Monthly Property Report - July, 2008 - AV Materials

Attachment: Audiovisual Report-July, 08.pdf

26. C-25 Monthly Property Report - July, 2008 - Software

Attachment: Software Report-July, 08.pdf

27. C-26 Monthly Property Report - July, 2008 - Vehicles

Attachment: Vehicles Report-July, 08.pdf

28. C-27 Deletion of Certain Items Report - August, 2008

Attachment: Deletion Report-August, 2008.pdf
Attachment: Deletion Report (Attachments)-August, 08.pdf

29. C-28 Bid to Be Awarded August 2008

30. C-29 Bid Renewals August 2008

Support Services

31. C-30 Deductive Change Order #1 (Direct Purchase) to Re-Roof Buildings 1 and 3 at Clay High School

Attachment: CO 1 CHS DP.pdf

32. C-31 Additive Change Order #1 for Ductboard Replacement at Clay High School B-3C (Phase II)

Attachment: CO 1 DB CHS.pdf

33. C-32 Additive Change Order #2 to Re-Roof Buildings 1 and 3 at Clay High School

Attachment: CO 2 CHS.pdf

34. C-33 Additive Change Order #2 to Re-Roof Buildings 1, 2, 3 and 4 at Lake Asbury Elementary School.

Attachment: CO 2 LAE Roof.pdf

35. C-34 Additive Change Order #3 (Days Only) to Re-Roof Buildings 1, 2, 3 and 4 at Lake Asbury Elementary School.

Attachment: CO 3 LAE.pdf

36. C-35 Clay County Utility Authority Grant of Easement at Shadowlawn Elementary School

Attachment: CCUA SLE.pdf

37. C-36 Additive Change Order #8 (Direct Purchasing) for Shadowlawn Elementary School

Attachment: SLE CO 8.pdf

38. C-37 Additive Change Order #9 for Shadowlawn Elementary School

Attachment: SLE CO 9.pdf

39. C-38 Substantial Completion of Shadowlawn Elementary School

Attachment: SLE Substantial Completion.pdf

40. C-39 Appoint County-Wide Architect

41. C-40 Revised Project Priority List (P.P.L.) to Identify Eligible Projects for C.O. & D.S. Expenditure

Attachment: PPL.pdf

42. C-41 Amendment to the 2006/2007 Classrooms For Kids Program Funding Distribution

Attachment: CFK 06.07.pdf

43. C-42 Amendment to the 2007/2008 Classrooms For Kids Program Funding Distribution

Attachment: CFK 07.08.pdf

44. C-43 Pre-Qualification of Contractors

Attachment: Contractor List 8,21,08.pdf

45. C-44 Additive Change Order 5 for Plantation Oaks Elementary School

Attachment: Change Order 5, POE.pdf

46. C-45 Deductive Change Order 6 (Direct Purchasing) for Plantation Oaks Elementary School

Attachment: Change Order 6, POE.pdf

47. C-46 Substantial Completion of Permanent Classroom Replacement at Charles E. Bennett Elementary School (Phase II)

Attachment: Sub Completion, CEB PhII.pdf

48. C-47 Final Completion of Permanent Classroom Replacement at Charles E. Bennett Elementary School (Phase II)

Attachment: Final Completion, CEB PhII.pdf

49. C-48 Change Order #1 for Middleburg Elementary School Parking/Drive Improvements

Attachment: MBE CO 1.pdf

50. C-49 Change Order #1 for Thunderbolt Elementary School Parking/Drive Improvements

Attachment: TBE CO 1.pdf

51. Adoption of all remaining Consent Items

Minutes: No Consent Items were moved to Discussion.

Motions:
Approve the Consent Items as presented.	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Lisa Graham
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye
Wayne Bolla	- Aye

52. Bryan Strelski regarding grade placement of his son

Minutes: Mr. Strelski did not show up for the meeting.

Deputy Superintendent

53. Public Hearing - Amendments to CCSB Policy 6GX-10-6.85 Hazardous Walking Conditions

Attachment: CCSB Policy 6.85 Hazardous Walking Conditions - 08-21-08.pdf
Minutes: The public hearing was held with no one present to speak to the item.

Motions:
Approve policy, as submitted.	- PASS
Vote Results
Motion: Lisa Graham
Second: Charlie VanZant
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye
Wayne Bolla	- Aye

Human Resources

54. Division of Human Resources - Special Actions

Attachment: Human Resources Special Actions 8-21-08.pdf (Confidential Item)

Motions:
Approve the action as presented	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Charlie VanZant
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Business Affairs

55. Authorization to approve a Reserve Account with Hancock Bank of Florida

Attachment: Hancock20080813100128934.pdf

Motions:
Approve the recommendation to establish a Reserve Account with Hancock Bank of Florida.	- PASS
Vote Results
Motion: Lisa Graham
Second: Carol Vallencourt
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

56. Authorization to Adopt Proposed List of TSA Companies

Attachment: TSA20080813103148443.pdf
Minutes: Ken Carter, representing CESPA, spoke concerning this item.  Dr. Copeland related that the IRS is now requiring districts to manage the TSA plans effective January 1, 2009.

Motions:
Approve Proposed List of TSA Companies.	- PASS
Vote Results
Motion: Charlie VanZant
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Support Services

57. Restated and Consolidated Interlocal Agreement for Emergency Shelters in Clay County between the Clay County School Board and the Clay County Board of County Commissioners

Attachment: InterlocalEmergencySheltersFinalAugust21,2008Approval.pdf

Motions:
Approve the Restated and Consolidated Interlocal Agreement for Emergency Shelters in Clay County between the Clay County School Board and the Clay County Board of County Commissioners.	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Charlie VanZant
Wayne Bolla	- Nay
Lisa Graham	- Nay
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

58. Review Tentative Educational Facilities Plan

Attachment: Edu Fac Plan 2008-9.pdf
Minutes: This five-year Plan incorporates the new COFTE projections, although the DOE figures appear to inflate the need for new schools.  Level of service issues and concurrency requirements will necessitate redistricting in some schools to maximize the utilization of our facilities.   A Board workshop will be scheduled later in the year to discuss the redistricting issues.

59. Ken Carter

Minutes: Mr. Carter spoke on behalf of CESPA regarding the need for more custodians.  He announced that the CESPA bargaining unit would return to the table with the school district team on Tuesday to continue collective bargaining talks.